Job Opportunity: Administrative Assistant

Posted by SENS Research Foundation on August 16, 2018 | Outreach

Administrative Assistant:

SENS Research Foundation is seeking a full-time Administrative Assistant at the Mountain View, CA Research Center. The position is an opportunity for a diligent and reliable professional. The Administrative Assistant reports directly to the Director of Operations and is the front face of SENS Research Foundation. The ideal candidate would have 1+ years of experience in both an administrative role as well as in the non-profit space; some prior experience with laboratory operations and basic accounting is a bonus. An Associate degree is mandatory for this position, as is a valid USA driver’s license.

Experience:           

1+ years of experience in an Administrative role

Requirements:     

Associates Degree

Excellent verbal and written communications skills

Outstanding ability to organize and multi-task

Demonstrated ability to take initiative and follow through on tasks with minimal oversight

Expertise with Microsoft suite

Essential Duties and Functions:

Basic Administration (75%)

  • Answer phones and direct calls
  • Greet visitors with a pleasant demeanor
  • Send and receive mail/packages
  • Place orders and maintain an office supply inventory
  • Act as primary liaison with vendors
  • Understand and utilize basic filing systems and be capable of maintaining secure, organized files
  • Create itineraries for visitors as well as staff
  • Arrange all travel and accommodations for select visitors and staff
  • Tidy up around office, break room, and laboratory
  • Organize small staff events – including picking up food, running errands, etc. as needed
  • Draft and edit basic organizational documents for distribution as needed

Accounting Support (15%)

  • Collect and enter bills into the bill payment system for processing
  • Create account receivable reports on a weekly basis
  • Create and send deposits to the bank

Compensation

SENS Research Foundation is proud to offer a competitive salary which includes fully covered health insurance, inclusive of dependents, an FSA program, and a company matched 401(k) plan offered after the 90-day introductory period. Salary is commensurate with experience.

SENS Research Foundation is an equal opportunity employer. Interested candidates should submit a cover letter and resume (as a single PDF document in the format “Your Name – Administrative Assistant”) and two (2) writing samples to resumes@sens.org.